Growth Is Intentional.

About the Role

Our client is a specialised service provider to the oil and gas industry, delivering integrated solutions and project-related services to clients across the sector. The company operates with a lean core team and a wider network of technical and project-based professionals, supporting the delivery of major projects and client engagements.

We are seeking a highly organised, commercially aware and proactive male professional to support the Managing Director in coordinating key business and corporate matters.

The role combines business coordination, contract and document review, business development support, stakeholder engagement and organisational administration. The successful candidate will be expected to work independently, exercise sound judgement, manage multiple priorities and ensure that important matters are followed through to completion.

This is a hands-on role suited to a strong business generalist who is comfortable working across different areas of the business and operating effectively within a lean, dynamic environment.

Key Responsibilities

1. Business & Management Coordination

• Support the COO in coordinating key business priorities and assignments.
• Follow up on decisions, action points and important deadlines.
• Prepare briefs, summaries and reports as required.
• Coordinate with staff, consultants, clients, vendors and other stakeholders on assigned matters.
• Support special projects and assignments from the COO.

2. Contract & Corporate Affairs

• Review contracts, agreements, letters and other business documents.
• Highlight key obligations, risks, deadlines and issues requiring attention.
• Prepare simple summaries of important documents for the COO.
• Maintain a register of contracts, agreements and key dates.
• Liaise with external legal advisers where specialist legal advice is required.
• Support the maintenance of important corporate and regulatory documentation.

3. Business Development & Commercial Support

• Support the COO in identifying and following up on business opportunities.
• Assist with proposals, expressions of interest, tenders and other business development documents.
• Maintain a simple tracker of prospective opportunities and follow-up actions.
• Conduct basic research on prospective clients and relevant business opportunities.
• Support preparation for client and stakeholder meetings.
• Follow up on commercial discussions as delegated by the COO.

4. People & Organisational Coordination

• Support routine people and organisational matters.
• Assist with recruitment, onboarding and employee documentation where required.
• Coordinate communication and administrative matters across the team.
• Support the coordination of outsourced personnel and consultants working on projects.
• Assist with implementation of company policies, procedures and organisational systems.
• Identify administrative or people-related issues requiring management attention.

5. Stakeholder & Administrative Support

• Maintain professional relationships with clients, vendors, consultants and other stakeholders.
• Coordinate selected administrative activities and service providers.
• Ensure important documents and information are properly organised and accessible.
• Handle confidential business and management information with discretion.
• Represent the organisation professionally when dealing with assigned stakeholders.

Candidate Requirements

• LLB/BL strongly preferred; Business Administration/Management also acceptable if there is substantial contract/commercial experience.
• Minimum of 5 years' relevant professional experience. A legal background or experience with contracts and corporate documents is strongly preferred.
• Experience in business administration, corporate affairs, business development, HR/people operations or a similar environment will be an advantage.
• Strong written and verbal communication skills.
• Good understanding of business correspondence and commercial documents.
• Strong organisational and follow-through skills.
• Ability to work independently and handle confidential information.

The Ideal Person

We are looking for someone who is:

• Professional and articulate
• Commercially minded
• Proactive and resourceful
• Discreet and trustworthy
• Detail-oriented
• Good with people and stakeholder relationships
• Able to exercise sound judgement
• Comfortable working in a small and dynamic organisation

The successful candidate should be someone the COO can rely on to understand an issue, identify what needs to be done, coordinate the right people and follow it through.